[Imc-communication] Requirements for the collective that hosts the meeting

[elisa]

Sorry for the delay, here is my suggestion to a list of requirements for
the collective that will host the meeting.

Até,
Elisa

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In order to help the collectives that have shown interest in hosting a
10 years anniversary global meeting of Indymedia, we have compiled a
list of requirements for a meeting of this magnitude.


* Requirements for the collective that hosts the meeting

The collective that hosts this meeting must make sure they can comply
with the following requirements:

The collective must prepare a budget for the foreseen costs including
lodging for participants, a meeting location itself and arranging food
in the case that this will be organized collectively.

It speaks for itself that other volunteers from other IMC collectives
will assist in raising the money.

To maintain transparency, the collective must give an accounting of the
expenses made for the event both during the meeting as well as in a
email to the imc-communication list.

If any unforeseen expenses occurs, the collective must also notify the
meeting and the imc-communication list, thereby asking support in the
resolution of the problem from the various IMC volunteers.


* Transportation

The collective must supply necessary details for the transportation
possibilities:

1. from major bus stations / airports to the lodging and meeting locations.
2. from the location for lodging to the location for the meeting
3. from the lodging and meeting locations to major bus stations / airports .

This information should include:

- Ticket prices of local public transportation
- Which lines of buses etc can be used
- The posibility of traveling by foot
- Possibilities for using a taxi


* Requirements on the location of the meeting

The meeting location should be easily accessible and its neighborhood
should be safe for participants to pass through individually, without
fear of law enforcement or assaults.

The meeting location must at least have a space that can host 100 seated
persons, with adequate shielding from sun and rain (and cold weather if
applicable).

It must contain at least 2 functioning bathrooms, and a basic kitchen
for preparing coffee, tea, and similar things.

The should be at least one separate room where people can rest during
the meetings and where other activities may take place.

It must have electricity, including sockets with voltage identification,
and a fast and safe connection to the Internet by cable and wireless.


* Requirements on the lodging arrangements

We do not require all participants to be lodged in the same locations:
arrangements where people can stay in the houses of the volunteers,
friends and from people that are close to the IMC project, are
acceptable too, as is ofcourse a central location rented or borrowed by
the collective during the meeting.

Additionally, the collective should make a short overview on the hostels
and low cost hotels in the neighborhood of the meeting location for
participants that want to arrange their own lodgings. Naturally, these
people should pay for themselves, and their lodging costs will not be
part of the meeting's budget.

The lodging facilities should ofcourse be close to public transportation.

If lodgings are organized in a central space:

The location must have enough space for at least 100 people. There's a
preference for it to be close to shops, a market and a drugstore in case
of any eventuality. The location must have at least 2 functioning
bathrooms, including shower and a a basic kitchen, and electricty with
sockets that specify voltage.


* Requirements on the food arrangements

The food arrangements should be organized to be as inclusive as
possible. Considering the expected participants, the best option is to
make sure there is at least vegan food, so that it is suitable for
everyone. If it is not possible to organize the preparation of food in
the meeting location, the collective should look for affordable local
restaurants that serve at least some vegan food.




-- 
O saber quando não humaniza deprava.
Refina o crime e torna mais degradante a covardia.

Mikhail Bakunin


elisa at riseup.net
chave pública: id C6C843CF / keyserver.noreply.org