[Imc-g8-2005] [Convergence] Report back I0A meeting, 25/04

[Planet Mail]

hi great report back!

main issue then is timetable and plenary space...

re pleanry space:

when we looked at the building previously we thought there was not the 
possibility to do this even in the larger rooms and that the outside space 
was the only option!

the other possibility that was discussed was getting a larger room space in 
ULU - the university around the corner - then using the building for the 
smaller working groups. this is not ideal but could work - it might mean 
re-jigging the draft timetable anyway. so the sat morning would be at ulu 
then afternoon in the building and maybe the report back could also be done 
in the building too. sunday could start in the building with the option of 
ulu for the final session.

but if you say the larger room/s can fit 50-60 in two circles then maybe 
that is an option - as you've seen the building more recently i reckon 
you've got the say on this.

re timetable : it needs to be changed to suit meal times:
saturday lunch - 1pm. saturday dinner - 7pm, sunday lunch - 1pm


re cannabis march it leaves at 2pm from russel square - just around the 
corner from building - so we may lose some people to that, and indeed those 
people who have travelled from outside london will prob leave after lunch - 
plus if sunday lunch is at 1pm then we only have 2-5pm left really as the 
final session.

(question - does the meal times that you gave mean they are not doing a 
sunday evening meal?)

ciao,
dave

At 19:36 26/04/2005, Maqui wrote:
>Hello
>
>Last night I went again to the Institute for Autonomy weekly meeting,
>just to catch up with folk in there, to show an imc friendly face :) and
>to make sure everything we discussed about having the G8 Media
>Convergence in there was still ok.
>
>I brought up again the issues of accommodation, food and availability of
>several rooms for the working groups, and basically I got the same
>answers as before:
>
>- Rooms: we can make use of up to 5 rooms for the meetings, and/or
>working groups. These are not massive but they fit quite well about 25-30
>people each sitting in a circle. There is the possibility of having a
>couple more if we need, but these would have to be cleaned up.
>
>- Food/catering: although they said that they had not yet discussed this
>in their kitchen collective meeting, they assured me, once again, that
>they'll provide food during the convergence. This will be as follows:
>saturday lunch - 1pm. saturday dinner - 7pm, sunday lunch - 1pm.
>
>I also reminded them that, if they wanted, they could run a small bar on
>friday evening for the welcoming do. We agreed that they will charge for
>food, and all monies made from that will be for the IoA.
>
>- Accommodation: it is still ok to house about 20 people in there. Even
>more if there's a big rush of people needing a crash. People living in
>the building are still ok with that.
>They asked me how many people we expect, to which I said I didn't have a
>clue. I don't know how many people (if anyone) is already asking for a
>crash. I made a very loose estimate of "maybe about 10 people". Anyway,
>they would like to know more exact numbers at least some days in advance.
>
>Finally, I assured them that on the last week before the Convergence,
>Indy folk would be turning up at the IoA and help setting up. I very much
>hope this is the case, and folk give a hand with this.
>
>=======
>
>Now, there's also a draw back. and I am not sure how to sort this.
>Basically, due to 'building security' reasons (no point to get into
>detail here) the back garden seems now to be out of limits. They had to
>block the access to it.
>
>Also, the Indymedia marquee that was at Max's, is now, apparently, half
>missing! People used it for the Beyond ESF space during the ESF, and I
>was told yesterday that "we lost part of it". I asked how, and got a
>"dunno" for an answer. I didn't want to make a big issue of it then and
>there, but this slightly pisses me off. We had 3 marquees once, now we
>seem to have none!.
>
>So, I don't know what to do about a plenary space. I reckon that the
>biggest two rooms can hold about 50-60 people each doing two concentric
>circles, and being quite cramped. All the rest are smaller.
>
>I asked if there was any possibility at all to access the back garden
>should we have an avalanche of attendees. I was told that we could look
>into this, and maybe open the access to it temporarily if it ends up
>being really necessary. The thing is that they were planning to clean it
>up, but due to this new situation they have not done it, so I am not sure
>how messy it would be to try to do plenaries in there.
>
>Anyway, I think it would probably be good if people had a look to the
>building, and see what ideas come up for holding plenary sessions. The
>people at the IoA are pretty open to whatever we need (as long as we help
>make it happen) and basically, the whole building has been reserved for
>the Media Convergence. Also, I almost forgot, they already have broadband
>too.
>
>=====
>
>Finally just to mention that I've made 800 copies of Planet's convergence
>flyers, and distributed them around .. mainly during this week's Middle
>East film festi that some Indy London folk have put together at RampArt.
>For those in London that still don't know about this see the programme
>here: http://indymedia.org.uk/en/static/cinema.html
>
>I've also done some A3 posters, and there's a plan to show Yossarian's
>video invite for the convergence before every screening during the middle
>east film festival.
>
>And , finally finally, Deano mentioned yesterday that the party/social in
>Rampart on sunday 15 "is definitely on". I guess he will tell us more
>here, but I've already seen a posting in the newswire:
>http://indymedia.org.uk/en/2005/04/309784.html
>
>It a quite good solution actually because the lot at the IoA would like
>to have another event in there on that evening too. I told them we would
>probably stop meetings at about 5(ish)
>
>Ah! .. sunday the 15th is also the JayDay march in central London ... but
>I guess we will have to be good and stay indoors :-)
>
>=====
>
>ok, back to trying to catch up with a long list of unread emails!! :-)
>
>soon
>
>maqui
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