[Imc-g8-2005] convergence transport meeting minutes

[Tom Lord]

Hi Folks,

I'm a bit new to this list and not sure what the protocol is for
reporting from the convergence - I've ended up with the transport
meeting minutes so here they are; I'll see if I can find an appropriate
place on the wiki for them.

I'm going to be one of the drivers for a minibus that we're bringing,
and am happy to do some co-ordination for transport in general so if
anyone who's already involved in organising logistics up there wants to
get in touch with me that'd be cool.

cheers,
Tom.

------

Points that came out of the transport meeting at the 14th-15th May
convergence:

- IMC will have its own dedicated transport system at the G8.
- There are two 'hubs' planned so far, one at the rural convergence
center and one at the Forest Cafe IMC.
- Each hub will be manned (24 hours?) by someone with responsibility for
transportation.
- people will be able to contact hubs for assistance with transport
- scheduled trips between hubs, and out to events will be planned and
announced
- data will be regularly transferred for editing / backup from rural
convergence to Edinburgh media centre.
- There'll be a visible booking / information system for the vehicles at
the hubs (large paper sheet).
- booking system will be co-ordinated between hubs by wiki and regular
phone/Skype (voice over Internet) communication
- Drivers should have a 'side-kick' with them to help with phoning /
directions / sanity / emergencies etc.
- The hubs can also be used for stockpiles of water, batteries, film,
(more?) which can be dispatched when needed.
- The hubs will probably be the best place to co-ordinate information on
road-blocks and latest route information.
- The hubs will work closely with IM Dispatch for co-ordination of
IMCisters to actions and reports back from the roads.
- Having a Skype setup will allow easy co-ordination between rural space
& Edinburgh for general issues as well as transport.

Stuff that we need or would be nice to have:

TECH:

- need a dedicated PC at each hub with a soundcard and headsets so that
they can use free VOIP communication.
- nice to have a cheap system of using mobiles to communicate for
drivers / landline at Edinburgh media centre
- nice have laptops to use in the vehicles, plus car cig lighter
adapters
- nice to have mobile phone chargers which work with car cig lighters
- nice to have radio gear for communications with drivers
- nice to have GPS systems

NON-TECH:
- need VEHICLES! 
- need INSURED LICENSED DRIVERS!
- need info from other groups on requirements
- need good maps of the area / briefing with people who know the area /
local knowledge available at the venues or as co-pilots
- need Propaganda at the event to let people know that the service is
going to run
- need an idea of what parking is like around the area
- nice to have pool of supplies available at centres to take out with us
e.g. food, drinks, film, batteries